Student Handbook

A'Takamul International School - Career
ACADEMIC DISCIPLINE

Scholastic Warnings

Scholastic warnings are used to inform parents of their son’s/daughter’s academic under-performance during a quarter. Scholastics are sent out for students who underperform academically. Scholastic warnings are easy to use and are useful especially around report card time. They act as accumulated evidence to forewarn students and parents of academic difficulties within subjects.

  1. Scholastic Warnings must be given to failing students.
  2. Scholastic Warnings are printed quarterly from the online grade book.
  3. The School Management System Coordinator will print the forms. Forms are distributed by HR teachers, and have the student & parent sign it.
  4. If a Scholastic Warning is not returned the next day signed by the student’s parents, this is recorded as a behavior log incident.
  5. HR Teachers must call home if Scholastic Warnings are not returned signed by the 3rd day.
  6. Students receive an automatic lunch time detention if the warning is not returned after the 3rd day.
  7. Teachers should notify their Subject Coordinator regarding students of concern at the end of each quarter.

BEHAVIORAL DISCIPLINE

Late Slips for Period One


Late slips are used to record students who come late to 1st period before 7:40am without a formal excuse or after 7:40 am with a formal excuse. Late slips are small card size forms in duplicate (blue and white).

*Period 1 teachers MUST NOT ALLOW any late student into lesson without a signed and dated white copy of the late slip.
  1. Students will go to the counselor, hall monitor, or vice-principal for a late slip and take the white copy to 1st period.
  2. 1st period teacher will take the white copy and change the student’s attendance status from absent to tardy.
  3. 3 tardies will be counted as 1 absence and recorded on the student’s report card.
  4. 2 days absence due to tardiness will result in a consultation with the parents of the student.
Lateness during the Day

Students may occasionally be late to lessons. When this happens teachers should:

  • Mark students late in their class attendance registers (Teacher may record it as a blg incident).
  • Teachers may not send students to get late slips as those are only for period 1.
  • Students who are 5+ minutes late without a valid reason will have an automatic lunch time detention assigned, recorded on a behavior log by the subject teacher. The student will also lose 5% of his/her classwork grade for that day.
  • Students who are 15+min late are sent to the VP accompanied by a prefect & assigned an automatic after school detention.
  • Only students who are 15+ min late are not allowed to enter class.
Beginning & End of Class

Students are not allowed to leave the classroom during the first or last 10 minutes of class unless there is a medical emergency or fire drill.

Withdrawal Forms

Students will only be allowed to leave the building for going to the doctor, dentist, embassy, or funeral.All of the previous exceptions must be backed by official papers ahead of time. Withdrawal forms are small card size forms in duplicate (blue and white) and look very similar to late slips.

  • Withdrawal forms can be given by the VPs or the Principal or Reception.
  • Withdrawal forms can only be signed by the VPs or the Principal.
  • Students must present a signed withdrawal form to a teacher in order to leave class with the intention of leaving school.

REWARDS AND SANCTIONS

The most important aspect of effective rewards and sanctions in motivating students to learn and achieve well is to maintain outstanding relationships with all students. It is important for us to be fair, sensitive and seen to be sensitive, self-deprecating and with a sense of humor.

It is also important to set high expectations for behavior and learning at the start of the year (seating plan, how students walk in, rules and routines for starting, and ending lessons; knowing that you mean what you say) and to consistently model exemplary behavior yourself.

REWARDS

I. Rewards through Praise (delivered by all staff)

The simplest and most effective reward that our students can have is praise. In order for praise to be most effective, it needs to be:

  • Specific and linked to an achievement or action of merit.
  • Sincere and genuinely expressed with appropriate language and tone.
  • Personalized through the use of the student’s name.
  • Consistently used in all lessons as a part of our teaching.
  • Discreet and private at time when appropriate.

Praise can be verbal, as a gesture (thumbs-up, smile etc) or written in the form of a note, sticker or certificate. Praise can also be addressed to parents through a telephone call or a letter sent home.

II. Reward through the Merit System (Managed by the Grade Level Coordinators)

In Middle School merits will be recorded on the School Management System. Merits should be given in lessons for:

  • Completion of class and homework to an exemplary standard and pace.
  • Outstanding behavior and learning.

In order to make them effective, merits must also be given consistently as a routine part of each lesson.

The Grade Level Coordinators will manage the Merit System. They will collect the number of merits per class via the Home Room Teachers and collate the data on the number of merits accrued by each student.

Individual students collect merits which can then be earn certificates.

10 merits will lead to a Letter sent home
25 merits will lead to a Bronze Award
50 merits will lead to a Silver Award
75 merits will lead to a Gold Award
100 merits will lead to a Platinum Award

These awards will be given by Grade Level Coordinators in an Assembly at the end of each Quarter.

At the end of each semester, prizes will be awarded to individuals who obtain the most merits in their class, grade level and school.

In parallel to the merit system, certificates will be awarded for excellent levels of attendance and punctuality.

Students with 100% attendance and punctuality during a quarter or during the course of the year will receive a certificate and a letter sent to parents. This will be managed by Grade Level Coordinators.

SANCTIONS

I. Sanctions through Verbal Reprimands (delivered by all staff)

The simplest form of sanction is the verbal reprimand. As with the “correct” use of praise, the verbal reprimand should”:

  • Initially use positive reinforcement (praise) of others who are on task to challenge those who are not.
  • Be clearly linked to learning e.g., “Shahad, work quietly please, I want you to get an A grade in your next text”.
  • Criticize the behavior rather than the student
  • Be discreet and not intended or perceived as making an example of a student
  • Should not describe the behavior, but direct the remedial action required. e.g. Instead of “You are chewing, Ali”, it is more effective to say “Empty your mouth Ali, thank you”.
  • Delivered in a reasonable tone and at an appropriate volume.
  • Be followed up by discreet praise once the remedial action has been taken by the student.
II. Sanctions through Warnings and Detentions (delivered by all staff)

Students whose behavior does not respond to verbal reprimand should now receive a first verbal warning. The language used by the teacher must be clear and unambiguous; “Ahmed, I have asked you to work quietly during this activity, and you have not done so repeatedly; this is now your first warning…work quietly, thank you. The student must now be given the opportunity to put right their own misbehavior.

If a student continues to misbehave, they will receive a second warning and a third warning. The third warning needs to specify the sanction that will be imposed if there are further misdemeanors.

After three warnings, if the student continues to misbehave, a detention can then be imposed. A detention can be imposed at break or lunchtime.

If a detention is imposed, the parents of the student are to be contacted by the teacher, explaining why this has occurred. The class teacher should also inform the Grade Level Coordinator, that a detention has been given and that the parents have been contacted.

III. Sanctions through Suspensions

*Only the Principal and VPs can suspend a student from school.

It is not appropriate for a fixed term exclusion to be given for repeated minor misdemeanors or persistent low-level disruption to lessons, even if the Behavior Tracking Report system has failed to address these.

Fixed term suspensions will be considered for serious misbehavior such as:

  • Actual physical violence toward a student or staff
  • Direct verbal abuse to a member of staff
  • Bullying
  • Bringing materials into the school that repeatedly and seriously undermine the Ethos of the school.

STUDENT BEHAVIORAL MANAGEMENT CHART

The behavioral management chart shows students the consequences of repeatedly unacceptable behavior in school and is the formula for administering behavior related discipline.

  1. Each completed BEHAVIOR LOG results in 1 Lunch Time Detention (LTD)
  2. 3 LTDs result in 1 After School Detention (ASD)
  3. 3 ASDs result in 1 SUSPENSION
  4. SUSPENSIONS ARE INCREMENTAL (IN SCHOOL DAYS): 1, 2, 3, 5, 7, 10, 15
  5. TRUANCY without a valid excuse (for example medical) automatically moves discipline procedures up to the next level.
  6. VPs and the Principal have the right to award ASDs or SUSPENSIONS at their discretion for serious student infractions.

Behavioral Log

The Behavioral Log is an easy to use and practical form for teachers to record disciplinary issues in the classroom.

One behavioral log is for one student ONLY.

The behavioral log is for behavioral issues ONLY.

  1. When a disciplinary incident occurs the teacher fills out the date, a brief description of the incident and the action taken on the School Management System.
  2. Once a week updated behavior report is generated by the School Management System Coordinator which determines the sanctions.

Any action taken by teachers must be productive. Some examples are:

  • Informing parents through the School Management System
  • Repeated verbal warnings for the same infraction
  • Speaking privately with the student about the incident
  • Isolating the student physically within the classroom
  • Telephoning home about the incident

Negative or counterproductive action taken by teachers is unacceptable. Some examples are:

  • Single verbal warning
  • Sent out of class
  • Sent to administrator

Lunch Time Detentions (LTDs)

  • LTDs are administered by teachers according to a detention duty roster.
  • Students are required to go to the detention room immediately at the start of break time where attendance will be taken. Attendance is taken using the behavior logs.
  • Students are required to stay both breaks in the detention room. They must bring their food with them on the 1st break.
  • Students who arrive late will be marked late, sit the detention and the detention will be repeated the following day.
  • At the end of detention the detention lists are returned to the mail boxes of the grade level coordinators.

After School Detentions (ASDs)

ASDs are administered by VPs.

When an ASD is given the ASD form in triplicate is used.

  1. The VP should complete the form, sign it and have the student sign it.
  2. White copy: Students take the white copy home for parents to sign. Students return the signed white copy to the VP on the day of the detention. VP keeps the white copy in student’s permanent file.
  3. Pink copy and Yellow Copy: are kept as evidence by VPs until white copy is returned signed. Then yellow copies may be discarded.
  4. When 3 ASDs are completed students are referred to VPs for SUSPENSION.

SUSPENSIONS

Suspensions are administered by VPs

  1. When a student is to be suspended from school the VP telephone the parent.
  2. The VP will draft 2 copies of 1 letter on school letterhead.
  3. The letters are signed by the VP, the student and parent.
  4. 1 copy is kept by the parent
  5. 1 copy is kept in the student’s permanent file.
  6. Suspensions are incremental.
  7. Students are not allowed to attend classes unless the letter has been signed.
IV. Sanctions through the Behavior Tracking Report System

If a teacher has a general concern about the progress and/or attitude of a student in his/her class, then he/she can ask the Grade Coordinatorto impose a Counselor Behavior Tracking Report.

In the Counselor Behavior Tracking Report System:
  • The Counselor will call home to inform parents that their child has been placed on Behavior Tracking Report (BTR) and asking for their support.
  • The Counselor will record the targets for the student and discuss them with him/her. These targets may relate to attitude, homework, participation or use of language, etc.
  • The student takes the BTR to each lesson and the teacher writes a comment on the performance of the student in their lesson based on the Targets that have been set.
  • At the end of each day the student shows the BTR to their Counselor and receives instant verbal and written feedback on the day.
  • After one week, the Counselor will arrange a meeting with the parents and discuss the comments written on the BTR and the parents sign showing that they have read it.
  • The normal duration of a Counselor Behavior Tracking Report is two weeks.
  • The completed BTRs will be stored in the student’s file.
  • The Grade Coordinator is made aware that the student has been placed on a behavior tracking plan.

If the Counselor is not convinced that the student has made sufficient progress at the end of the report, they will refer the matter to the VP indicating that the report has failed.

In the Grade Coordinator Behavior Tracking Report System (orange):
  • Parents are invited by the Grade Coordinator to the school and informed of the situation and sharing targets for improvement.
  • The Grade Coordinator will record and discuss the targets with the student.
  • The student takes the report to each lesson and the teacher writes a comment and gives a score based on the performance of the student in their lesson relative to the targets that have been set.
  • At the end of each day, the student shows the report to their Grade Coordinator and receives instant verbal and written feedback on the day.
  • The minimum duration of a Grade Coordinator Behavior Tracking Report is two weeks.
  • The completed reports will be stored in the student’s file.
  • Students are not allowed to attend classes unless the form has been signed.
  • The Vice-Principal is made aware that the student has been placed on a behavior tracking plan.

If the student is deemed to have “failed” the Grade Coordinator behavior Tracking Report by receiving less than the required points to pass the report:

  • The student will receive an after school detention each week that they fail the report;
  • Parents will be asked to a review meeting to discuss concerns for repeated failures of the report;
  • The student will continue with the Grade Coordinator behavior Tracking Report for a further two weeks.

If a student has been placed on report repeatedly over a short period of time, or has failed to improve despite being on either a Counselor’s or Grade Coordinator Behavior Tracking Report, the Counselor will develop an IEP (Individual Educational Plan) for the student. This will include some “one to one” mentoring sessions for the student over a sustained period of time.

If a student fails to show any improvements in behavior he/she will not be invited to enroll for the following academic year.

V. Sanctions through Suspensions

Only the Principal and VPs can suspend a student from school.

It is not appropriate for a fixed term exclusion to be given for repeated minor misdemeanors or persistent low-level disruption to lessons, even if the Behavior Tracking Report system has failed to address these.

Fixed term suspensions will be considered for serious misbehavior such as:

  • Actual physical violence
  • Direct verbal abuse to a member of staff
  • Bullying
  • Bringing materials into the school that repeatedly and seriously undermine the Ethos of the school.

UNIFORMS

ATIS has an easy to follow dress code (please refer to the Parent/Student Handbook).

  • All uniforms must be purchased at the school’s uniform shop.
  • Students must adhere to the school dress code at all times.
  • Students out of uniform will call home to have a uniform brought to school or go home.
  • Any student out of uniform will be required to attend an automatic after school detention.

GENERAL

A list of other infractions can be found in the Parent/Student Handbook, which is distributed at the beginning of the year.